Privacy Policy

Job Genie Inc’s purpose is to help candidates find the best role suited to them and clients find the best employee they can. Since being established our objective has been to maintain outstanding levels of service for all our candidates and clients and offer a consistently reliable and professional recruitment service.

This Privacy Policy aims to explain how Job Genie Inc. uses and protects any information that you provide when using our website or contacting us to use our services. Job Genie Inc. is fully committed to protecting your personal information in accordance with the Data Protection Act Canada.

The Personal Information Protection and Electronic Documents Act (PIPEDA) – Office of the Privacy Commissioner of Canada

Job Genie Inc. acts as the data controller for any personal information/data you supply to us in relation to enquiries about our services and registering as a client or candidate. Job Genie Inc. may need to collect certain types of data such as your name, address, contact details, email address, ID such as passport, driver’s license should a background check be required. We may also need to collect more sensitive personal information such as any criminal convictions, educational certificates if relevant to a role.

We need to collect information when you make enquiries about our service, particularly when you submit your resume to us electronically. We also gather information when you use our website, for example, when you contact us about roles or register with us – we will need to obtain your consent to retain any of the above.

In addition, we source potential candidates from well-known job board websites. These websites are designed to assist us in the recruitment process – please note that by uploading your contact details and resume on to these websites you are agreeing to their privacy policy with regards to sharing that information with third parties such as ourselves.

We use the data you have consented to supply to help understand your needs and provide you with a better service, for example: • to be able to contact you via email, SMS or phone, about vacancies that we believe you may be interested in or to ensure our records are accurate • to ascertain suitability for roles we are recruiting for • to request your permission to send your resume to named clients • to enable you to submit your resume for general applications, to apply for specific roles or for you to receive information regarding roles which we believe may be of interest to you • to contact you for non-third party marketing/informing purposes. This might be about seasonal work offers, salary surveys, sector analyses etc.

Third Party Disclosure

We may disclose your personal information if we are acquired by a third party, in which case personal data held about our candidates and clients would be one of the transferred assets.

Where we have retained a third party to provide services that we, you or our client have requested, including reference, qualifications and criminal reference checking services, verification of the details you have provided from other third-party sources, or skills tests. These third parties comply with similar undertakings of privacy and confidentiality as Job Genie Inc.

Some trusted third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business IT systems could see your data on occasions. These third parties comply with similar undertakings of privacy and confidentiality as Job Genie Inc. We will never share your information with third parties for marketing purposes.

Data Retention

We will only retain your data to be able to provide a service to you. In the normal situation of being able to provide a service to you we will retain your data for 1 year and automatically archive your data after this period has expired. Any paper documents are shredded on site during this 1-year period. Please note you may ask for your data to be deleted. You may also object or place restrictions on us processing your data. Should you wish us to continue working on your behalf after 1 year we will need your consent for us to do so.

Use of Site for minors:

The site is not directed to individuals under the age of eighteen (18) and, we do not knowingly collect person information from individuals under 18.


Employer Disclaimer

You agree and accept that the website is open to all its customers and will contain Candidate Profiles about candidates looking for jobs. You strictly undertake that you will treat all candidate data as confidential and not use the database of Candidate Profiles for any purpose other than to search for and find candidates to fulfil specific job opportunities.

You agree not to share, copy or transmit to a third party any candidate data, unless you have unambiguous evidence that the consent of the candidate to such transfer has been obtained. You will indemnify and hold Job Genie websites harmless for any and all liability howsoever arising (to the fullest extent allowed by law) which Job Genie may incur should you use the database of Candidate Profiles or other data about individuals derived from this website for any other purpose other than that for which they were provided.

You agree to comply with the Terms of Use of this website and accept Job Genie’s right to suspend or cancel your registration immediately at our reasonable discretion without liability to you, if you breach such terms of use.

Candidate Disclaimer

You understand and consent that in order to facilitate the recruitment process on your behalf, Job Genie may forward your details to clients at their sole discretion, and additionally display promotional excerpts from your details on the website. You agree and accept that your present employer may access the website and you unconditionally waive any and all claims you may have against Job Genie as a result of any loss you may suffer as a result of the information being displayed on these websites.

You agree to comply with the Terms of Use of this website and accept Job Genie’s right to suspend or cancel your registration immediately at our reasonable discretion without liability to you if you breach such terms of use. You accept that while Job Genie will use its reasonable endeavors to find a suitable employer for you, Job Genie does not guarantee that any employer or client will ask for a candidate’s information or will interview or hire a candidate.

Job Genie makes no representation or warranty as to the final terms and duration of any appointment obtained through this Site. You waive any claims against Job Genie for failure to find you such appointment or in relation to the terms or duration of any appointment.